Modules / Receipt & Dispatch
Receiving · Transfers · Dispatch
Know what arrived. Account for what leaves.
Connect expected deliveries, actual receipts and outgoing transfers. Record partial shipments and rejections, reduce repeated entry and give both ends of each movement a clearer record to work from.
- Bulk uploads
- Offline stock exchange
- Connected orders & waybills
Capabilities
What Receipt & Dispatch does
Receive stock
Record incoming deliveries manually, in bulk or from connected systems, including shipments from offline PIMS sites.
Send stock
Prepare dispatches, release approved stock and fulfill requests, including orders from facilities working offline.
Pipelines
See supplies committed to your facility before they arrive, helping avoid duplicate orders and plan replenishment.
External receipts
Confirm deliveries from suppliers, donors and other external sources, including partial receipts.
Transfers between sites
Follow each transfer from approval to receipt, with clear records of partial deliveries and rejections.
Offline handoff
Keep a digital record of shipments to offline sites using printed QR codes or a transferable PIMS file.
The challenge
Where visibility makes a difference
Dispatch and receipt are two sides of the same movement. When their records do not match, staff must chase paperwork to explain the difference.
Delivery differences take time to resolve
A short or damaged delivery needs to be recorded when received. Delayed entry makes it harder to establish what arrived and what still needs follow-up.
Offline handoffs leave gaps
When a receiving site is offline, shipment details still need to travel with the goods. PIMS supports QR and file exchange to keep those records connected.
Incoming stock is easy to overlook
Without a view of expected deliveries, a replenishment decision can overlook supplies already on the way. Pipelines keep committed stock visible.
Guided stock movements
A clear process for every delivery and dispatch
Choose whether you are receiving or sending stock. PIMS guides you through the information needed for that movement.
Receive stock
Record what arrives.
- Add manually
- Awaiting Receipt queue
- Add in bulk (CSV or Excel)
- Receive from an offline PIMS site (QR series or .pims file)
- ERP purchase orders and ERP/WMS waybills
Send stock
Prepare and record a dispatch.
- Add manually
- Awaiting Release queue
- Add in bulk (CSV)
- Fulfill an order from an offline PIMS site
- Export the dispatch as QR codes or PDF
Why teams rely on it
Built around the realities of daily operations.
- Complete movement visibility: track expected supplies, external receipts and transfers in one place.
- Less duplicate entry with purchase orders and waybills from connected ERP and warehousing systems.
- Ready-to-share dispatch records in PDF or QR format.
- Clear accountability: assign approval and override access separately.
Get a first-hand look
See how PIMS fits your operation.
Bring your stock, distribution or pharmacy challenges to a demo. We’ll show how PIMS supports the workflows your teams use every day, online or offline.
